Data Privacy Statement

Thank you for your interest in the Technische Universität Berlin (TU Berlin) website. The protection of the personal data of visitors to the TU Berlin website is very important to us. We therefore would like to inform you about data privacy at our university.

Subject of data privacy

Data privacy addresses issues concerning personal data. According to Article 4 no. 1 of the General Data Protection Regulation (GDPR), these are data referring to an identified or identifiable individual, in other words all data which could be used to identify you. This applies to data such as your name, private address, email address, and telephone number but also to usage data such as your IP address.
As a matter of course Technische Universität Berlin observes the legal requirements of data privacy and other applicable regulations.
We are committed to ensuring that you can trust us concerning your personal data. For this reason transfers of personal or sensitive data are encrypted. In addition, our websites are protected by technical measures against damage or unauthorized access.

Collection and storage of usage data

For the optimization of our website we collect and store data, such as web page visited, date and time of access, the website which you are coming from and so on.
This data is retained for error handling and to detect attempts at misuse. It is automatically deleted after two weeks and not stored. Permanent storage is excluded.

Contact forms

Data you provide in a contact form, including your contact information, will only be saved for the purpose of processing or replying to your inquiry. This data is not shared without your prior consent.

Data entered in the contact form is only processed after you have given your consent (Article 6 paragraph 1 lit. a GDPR). You have the right to revoke your consent to the processing of your personal data at any time. To revoke your consent, please send us an email. The legality of the data processing carried out up to your revocation remains unaffected.

The data transmitted by the contact form will be deleted as soon as it is no longer needed to achieve the purpose of its collection, you request its deletion, or you revoke your consent to its storage. Mandatory statutory provisions – in particular storage periods – remain unaffected.

Right to information

You have the right to retrieve information about your stored personal data at any time free of charge without giving reasons. Please contact the address provided in the site credits of the website. We will be pleased to assist you if you have any further questions about our data privacy information.

Right of complaint

Should you have reason to believe that we are not adhering to this data privacy statement, you can contact the data protection officer at Technische Universität Berlin at any time:

Annette Hiller

Data Protection Officer of Technische Universität Berlin
Straße des 17. Juni 135
10623 Berlin
Room H 1038
Phone: +49 30 314 21784
Fax: +49 30 314 28033

You also have the right to contact the local controlling authority:

Berlin Commissioner for Data Protection and Freedom of Information
Friedrichstr. 219 / visitor entrance via Puttkamerstr. 16 -18
10969 Berlin Phone: +49 30 13889-0
Fax: +49 30 2155050

General data privacy

When you visit the TU Berlin website or download data from its web pages, the following information is saved in a log file: your IP address, the date and time you accessed the site, the web page you visited or name of the downloaded file, the amount of transferred data, the “user agent-string” of your web browser, the website from which you were referred to the current web page or file and a status notification of successful or unsuccessful access. Non-depersonalized data will be deleted after two weeks and will not be stored.
This data will only be used for non-commercial purposes: It will only be reviewed manually if necessary for error analysis, optimization or investigation of misuse or performance issues.
Additionally, we employ cookies for data collection and storage. Cookies are small data packets consisting of text and are stored by your web browser when you visit a website. They cause no harm to your device – cookies neither contain viruses nor do they enable us to spy on or monitor you. We employ two types of cookies: session cookies and permanent cookies. Session cookies are deleted when you close your web browser. Permanent cookies have a maximum life time – in our case up to one day.
We use cookies to make our website more user-friendly. These cookies are not used to trace personal user activities or analyze users’ behavior. They are only used where technically required or where more useful than other technologies: to record your login status, your consent to display external content (opt in), and your deactivation of cookie-free Matomo tracking (opt-out).
It is possible to use the website without cookies. However, they are necessary for features or pages requiring a login. You can configure your web browser to delete stored cookies.
In order to best protect your transmitted data, we use SSL encryption for all data transmission. Such encrypted connections can be identified by the prefix “https://” in the URL located in your browser’s address line. Unencrypted pages are identified by “http://”. The SSL encryption ensures that all data you transmit to this website – for instance when submitting inquiries or logging in – cannot be read by third-parties.

Scope of data collection and storage

For information about how we handle personal traffic data, please refer to the “General data policy” section (see above, regarding login data and cookies) and the section on “Usage data” (below, further information about cookies).
In most cases, the active communication of your personal data is not necessary to use our website.
In some cases, personal data is required in order for TU Berlin to fulfill requested services. This applies especially for replying to email inquiries, the provision of special services or applications.
If you request us to provide a service, we will only collect and store your personal data to the extent necessary to provide the service.
In some exceptions, for example for event registrations, you will be asked whether your data can be stored beyond the event date in order to inform you of similar events. No disadvantages result if you decline this request.
You can revoke your consent at any time without giving reasons and demand the deletion of your data. To have your data deleted, please send an email to our data privacy team.
TU Berlin offers you the option to subscribe to mailing lists to receive targeted information. If you subscribe to one of our mailing lists, we will only use your email address to inform you of important updates and news until you unsubscribe.

Final information

Please note that data privacy regulations and handling of data privacy are subject to change requiring you to regularly inform yourself about changes of data privacy laws and company policies.

This data privacy statement only applies for content of the domain and and does not include the linked websites of secondary or external web servers.

For links to third-party applications and systems, such as the TU Berlin event calendar, the privacy policy of the respective site applies.